There are a lot of channels of communications that happen in an office. We will need to find a way to virtualize each one of those.
Following is a suggestion on how to virtualize each type of interaction. Know that while the experience will be very different, you can still have effective communications and collaboration on line - even if the experience takes getting used to.
|Communication type||In-person version||Virtual version|
|Scheduled team status meetings||Face to face in a conference room||Video chat, conference call|
|Scheduled one on one meetings||Face to face in a conference room||Video chat or phone call|
|Creative working sessions e.g. ideation||Interactive workshop with whiteboard / sticky notes||Video chat with cameras showing people drawing on paper, or using virtual whiteboard software|
|Impromptu 1x1 chats||Face to face in the corridor||Instant messaging, text|
|Water cooler chats||Face to face at the water cooler or coffee machine||Virtual "coffee machine" chat room with open access, available during office hours (or 24/7)|
|Large all-hands events (20+ people)||In-person in a large conference room or hotel ball room||On line webinar with separation of panelists (speakers) and attendees; mechanism for attendees to submit typed questions|
|Long form written communications||Printed reports and articles, marked up by hand||hared electronic documents, marked up using built-in commenting/collaboration features from Word or Dropbox or the like|
|Shared files in a common repository (not code)||Company server inside the firewall, accessed in the office||Use VPN to go into the company server from home|